eDiscovery Solutions has been servicing the document scanning industry in Washington, DC metro area (DMV) since 1995. The owner, Michael Phelps, has been in the litigation support industry for 30 years and offers decades of knowledge and experience to his clients.
Whether your project pertains to a legal case, business archival or a small personal project – we are here to support your scanning project whether big or small.
Once you contact us, we will email you a list of questions to complete and email back to us. These answers will help us decide the cost-effective and time effective solutions. Your answers will also confirm your instructions to guide us in providing you with a perfect product.
What is a typical folder structure when scanning documents?
Imagine a digital folder (folder 1) representing a box of documents and each paper file folder inside the box is represented by another digital sub-folder (folder 1A). Inside the sub-folder (folder 1A) you will find PDFs representing each stapled or clipped section. In order to keep the scanned documents organized, it is prudent to name each box and folder prior to scanning. Your scan project will only be as organized as your labeling of each box and folder. The stapled sections will be auto-numbered 01, 02, 03… to save money and time. Naming documents is not a cheap service, especially if there are only 1 to 3 pages per document.
Follow the same folder structure for a 3-ring binder. The main folder will be the name of the binder and the sub-folders will be each tab inside the binder. Using a sub-folder for each tab is very helpful if there are multiple stapled or clipped sections within a tab. If there are no stapled or clipped sections within a tab, the other option is to name each PDF as shown on the tab. The resultant is a main folder named after the 3-ring binder with only PDFs inside the main folder.
Even though your documents may seem very organized and easy to find after scanning, it may benefit you and your staff to OCR the documents. OCR (optical character recognition) is not 100% accurate, but it may help you locate a specific documents much quicker than documents with no OCR.
Please contact us about our document scanning services.
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Turn paper copies into electronic images or files
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Preserve, Organize and Share important memories and records
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Rush and Same Day service available
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On-Site Scanning
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Oversize Documents
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X-Rays
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Medical Records
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Legal Documents
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Financial Records
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Photos
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Hard bound, hard cover or permanently bound books
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Output to hard drive, flash drive or FTP site